Borrowing Policy

LibTip OR Library Tip

Access your Library Account by one of the following ways:


  • From the Primo Search page, choose Sign In from the menu on the top right hand corner of the page. Sign in using your UMassD username and password. Then choose My Account from the same menu.
  • From the Library Home Page, choose Advanced Search located in the yellow tool bar under the search box. On the Advance Search page, choose Sign In from the menu on the top right hand corner of the page. Sign in using your UMassD username and password. Then choose My Account from the same menu.

Eligible Borrowers:

Faculty, staff and currently registered students of UMass Dartmouth are eligible upon presentation of a valid UMass Pass. Part-time faculty, staff and students must obtain a UMass Pass in order to check out materials. They are not eligible for Special Borrowers' cards. 

Non-registered students finishing an incomplete are also eligible. They must provide a written or e-mailed approval of the professor under whose guidance the work is being done, along with the presentation of a UMass Pass. 

UMD alumni with current Alumni Association cards, issued by the Alumni Office. 

Registered students, faculty and staff of member institutions of cooperating consortia: BLC (Boston Library Consortium) upon presentation of a current BLC card; SACHEM (Southeastern Association for Cooperating Higher Education Institutions in Massachusetts); SMCL (Southeastern Massachusetts Cooperating Libraries); WILL (Walk-In InterLibrary Loan -- includes all MA state colleges and universities.) Patrons must present current ID cards from their respective institutions or a picture ID, such as a driver's license, and a current printed class schedule. If someone wishes to borrow library materials but is not on the list, he/she may apply for a Special Borrower's card as a Massachusetts resident. For a complete list of eligible schools, please refer to Appendix I at the end of this document. 

Registered students, faculty and staff of UMass Dartmouth-affiliated institutions must present current ID cards from their respective institutions or a UMass Pass. 

Individuals from out of state or Massachusetts residents who need to borrow more than the usual limit of 5 books may join the UMD Library Associates for an annual fee of $20.00. This entitles the patron to borrow up to 20 items. 

Residents of Massachusetts 18 years and older may obtain a Special Borrower's card with proper identification, such as a driver's license or other form of photo ID. If neither is available, two forms of identification are required, such as a public library card or some other form of identification, such as a copy of a bill with their name and address on it. 

All Special Borrowers must be individuals, not organizations or groups. 

High school students in grades 9-12 may also obtain a Special Borrowers' card with proper identification as listed above.  However, in order to borrow materials, they need to return a completed application with a parent's or guardian's signature and understand that he/she is responsible for overdues, fines, lost materials, etc.

ALL library patrons, no matter what their status, must not have any overdue library materials/equipment or outstanding fines in order to have borrowing privileges.

Types of Material Which May Be Borrowed:

  • Annual reports
  • Audio books
  • Books from the general collection
  • Browsing books
  • CD-ROM's
  • Compact discs
  • DVD’s
  • Maps
  • Slide sets
  • UMD theses (copy 2 only)
  • Videotapes

Several types of materials are for Library use only, including Reference books, and Archives & Special Collections materials. 

Periodicals may be borrowed by the UMD community for a short loan, which will be determined by Circulation staff.  Please bring periodical to the Circulation desk for checkout. 

Types of Audio/Visual Equipment Which May Be Borrowed:

AV equipment is available for use by current UMD faculty, staff, students and student organizations with permission from the organization’s coordinator. Valid identification (UMass Pass) is required.  This service is not available to any Special Borrowers or organizations.  The types of AV equipment are:

  • Audiocassette recorders
  • Camcorders - digital and VHS
  • Cameras - digital
  • Document Cameras
  • DVD players
  • Extension cords
  • Headphones
  • Laser pointers
  • MAC adaptors
  • Microphones for classroom use
  • Portable PA system
  • Portable videotape players (VTP's)
  • Radio/Compact disc players
  • Screens
  • Slide projectors
  • Tripods
  • VCR

Please refer to AV Equipment Lending Service section of the Library web site for information on the loaning of laptop computers and data/video projectors.

Item Limit:

All borrowers are limited to a maximum of ten (10) of any type of AV materials, i.e., ten (10) videotapes plus ten (10) music CD's plus ten (10) audiocassettes, etc.

  • UMass Dartmouth community: All UMD students, whether undergraduate or graduate, may borrow up to thirty (30) items. Faculty and staff may borrow up to fifty (50) items.
  • Other colleges and universities: Any student from one of the member institutions listed in Appendix I may take out up to ten (10) items. 
  • UMass Dartmouth Alumni: Alumni from the UMass Dartmouth Alumni Association have a limit of twenty (20) items.
  • Claire T. Carney Library Associates: Members of the Library Associates have a limit of twenty (20) items.
  • Massachusetts Residents/Special Programs: All residents of Massachusetts and any participants in UMass Dartmouth special programs have a limit of five (5) items.

Length of Loan:

  • Students/Claire T. Carney Library Associates/Special Borrowers/Alumni: books should be returned as soon as they are no longer needed and are due thirty days after they are borrowed. Participants in special programs are limited by the length of the program.
  • Faculty/Staff/Graduate Students: books should be returned as soon as they are no longer needed and are due the last day of the semester in which they are borrowed or one hundred fifty days, whichever comes first.

AV materials have different loan periods for all borrowers:

  • Videotapes, compact discs, DVD’s, slides, and books and theses with media and audiocassette sets such as Books On Tape may be borrowed for thirty days.
  • CD-ROM's that accompany library books may be loaned for the same length of time as the book, either 30 days or a semester loan, depending on the borrower's status.


Materials may be renewed up to three times, either in person or by telephone, as long as no one else has requested them and the items are not overdue. For more information, refer to the fine section of this policy. At the end of the semester, students must be registered for the coming term in order to renew library materials. 


Materials may be recalled for use by UMD students, faculty and staff any time after the first fourteen days of the loan. All library materials needed for Reserve can be recalled at any time. After a recall notice has been sent, all patrons have one week to return the material or a fine of one dollar ($1.00) per day will commence, up to a maximum of fifty dolars ($50.00). If a library borrower does not return the item within ten days, he/she will be sent a bill that includes the fine up to the date of the bill.

Recall fees apply to all library patrons, including UMD faculty, staff and administrators.

Overdue Notices:

All library materials have a due date stamped inside the cover when they are checked out. Materials become overdue the first day after the due date and borrowing privileges are suspended. Non-receipt of an overdue notice does not remove responsibility for returning library materials.

  • Two days before the due date, courtesy notices are sent by email.
  • Borrowing activity reports will be emailed for all notices pertaining to your library patron account.


  • Books: A twenty-five cent ($.25) per day per item fine is charged, with a maximum of twenty-five dollars ($25.00) per book.
  • AV Materials: A fine of twenty-five cents ($.25) per day per item is charged, with a maximum of $25.00 per title.

Fines will be cut in half if they are paid when the items are returned and if they were due in the current semester for books and AV materials only.

  • AV Equipment: For items less than $50.00, $1.00 per hour up to $25.00, for items $50.00 - $500.00, $10.00 per hour up to $500.00 and for WiMax adapters, $1.00 per day up to $25.00.
  • Reserves: Reserve materials are assessed a fine of one dollar ($1.00) per hour or part thereof, to a maximum of $25.00 dollars ($25.00). The maximum Reserve fine is twenty-five dollars ($25.00) and cannot be cut in half. If the item is not returned, the borrower will receive a bill for any replacement costs plus the twenty-five dollar ($25.00) maximum fine.

There will be no waivers or amnesty periods.

Lost or Damaged Materials/Equipment: 

If library material is damaged beyond repair or is lost, the patron is billed for the replacement cost of the material plus any fines. The Library will accept a copy of the same edition in good condition to replace a lost item, with approval from the Circulation Desk supervisor. Only original AV materials in their original packaging will be accepted. This is possible only if the item has not already been replaced. In either case, any fines will still be paid. If anyone, no matter what his/her status, loses or damages library materials or audio/visual equipment, the Library will bill the patron for the replacement cost plus any processing or repair fees. If the lost material is found within sixty (60) days after the charges have been paid, a refund of the replacement cost only will be given. Refunds are not immediate. They will be generated through the University Business Office.

Replacement costs:


  • One hundred dollars ($100.00)*  plus any accrued fines and a twenty five dollars ($25.00) non-refundable processing fee

AV materials:

  • Twenty-five dollars ($25.00)* for popular DVD or videotape, individual audocassettes, music CD or CD-ROM plus any accrued fines
  • One hundred fifty dollars ($150.00)* for educational DVD, videotape, or CD or audiocassette set such as Books on Tape or Pimsleur language tapes plus any accrued fines

Audio/Visual Equipment:

If audio/visual equipment is damaged or lost, the patron is billed for the replacement cost of the equipment plus any fines. If the patron returns the material or equipment, he/she is still responsible for any fines accrued.  

Borrowing privileges are suspended for ALL library patrons until all overdues have been returned and fees paid.


The Library reserves the right to deny all borrowing privileges to borrowers with outstanding charges. It is the right of the Library to withhold degrees, transcripts and registrations until all financial obligations are met.

Last Revised: December, 2013